Handover Sheet
A handover sheet is a document generated from the ERP that summarizes key shipment information required during physical cargo transfers between logistics teams, typically drivers, warehouse staff, or third-party handlers. It lists details such as shipment ID, consignee name, package count, delivery address, and special handling instructions. The handover sheet helps ensure that cargo is received, loaded, or delivered correctly by serving as a verified operational checklist.
How the Handover Sheet Works in Logistics?
When a shipment reaches the dispatch or loading stage, the ERP generates a handover sheet based on live job data. This sheet can be printed or sent digitally and includes all necessary cargo, routing, and contact information. The team responsible for the transfer, such as a driver or warehouse associate, uses the handover sheet to verify the cargo at each checkpoint and can update the ERP with acknowledgments or discrepancies in real time.
Functional Advantages in Logistics Operations
Improved Shipment Accuracy
The handover sheet reduces errors during transfers by clearly listing cargo details, ensuring the correct packages are picked up, loaded, or delivered.
Operational Coordination
Warehouse and transport teams use the same document for physical verification, improving coordination and reducing miscommunication during dispatch or receipt.
Real-Time Updates and Proof
When combined with ERP mobile tools, teams can digitally sign handover sheets or mark exceptions, giving operations instant updates on movement status.
Standardized Transfer Protocols
The handover sheet enforces a uniform process across branches and vendors, ensuring consistent handling practices and documentation compliance.
Supports Dispute Resolution
If discrepancies arise, handover sheets serve as documented proof of what was loaded or handed over, helping resolve delivery or shortage claims efficiently.
Conclusion
Handover sheets bridge the gap between digital planning and physical cargo movement in logistics. Generated directly from the ERP, they ensure that critical shipment details are available at the point of transfer, reducing errors and enhancing accountability. For warehouse and transport operations, they are an essential tool for controlled, traceable cargo handling.