Quality Control Workflow
The Quality Control Workflow in ERP systems refers to a predefined inspection and approval process that ensures goods meet required standards before dispatch or internal movement. This workflow involves checkpoints for visual checks, barcode scans, compliance verification, and documentation review. It is used to capture discrepancies, flag non-conforming items, and simplify approvals, ensuring only quality-approved cargo enters the next stage of the logistics chain.
How Quality Control Workflow Works in Logistics?
When goods arrive at a warehouse or are prepared for dispatch, the ERP triggers a quality control process based on job type or product category. Inspections may include scanning serial numbers, measuring dimensions, checking packaging integrity, or verifying HS codes. Findings are recorded in the ERP against the job or item. If any issue is found, the item may be marked as “quarantined,” sent for rework, or flagged for rejection. Upon successful inspection, the ERP auto-approves the item for movement, generates clearance notes, and updates stock or shipment records accordingly.
Quick Response Logistics Through ERP
Instant Quote Generation
ERP ensures that quality control costs, such as inspection fees or delays, are included in quotes when applicable, improving pricing accuracy from the start.
Real-Time Approval Tracking
Supervisors can view inspection results and approve or reject items immediately from within the ERP, speeding up turnaround times.
Dynamic Pricing Updates
If quality checks result in adjustments like rework charges or downgraded classifications, the ERP auto-updates costing and billing fields.
Integrated Communication Logs
All inspection notes, defect photos, and corrective action plans are logged against the shipment, keeping operations and customer service aligned.
Fast Conversion to Jobs
Approved items are cleared in real time for picking or dispatch, ensuring a smooth transition from warehouse to shipment without delay.
Conclusion
The Quality Control Workflow in ERP ensures logistics operations maintain high service and product standards. By digitizing inspections and linking them to downstream processes, it reduces errors, prevents non-compliant shipments, and enables faster, more reliable dispatch cycles.