Yard Pass Generation
Yard Pass Generation refers to the ERP-driven creation of entry and exit documents that authorize vehicle movement at logistics hubs, yards, or warehouses. These passes contain shipment details, vehicle information, driver credentials, and gate-in/gate-out timestamps. In logistics operations, yard passes are essential for enforcing access control, ensuring cargo validation, and maintaining a secure, auditable flow of goods. ERP systems automate this process to reduce delays and improve yard visibility.
How Yard Pass Generation Works in Logistics?
When a shipment is scheduled for pickup or delivery, the ERP system generates a yard pass linked to the job ID or shipment reference. The pass includes all required details such as carrier name, vehicle number, container type, driver identity, and expected time of arrival or departure. Security personnel or gate systems scan the pass, either printed or digital, at the point of entry/exit. ERP logs every transaction, updating the system in real time and syncing with warehouse and transport modules.
ERP-Enabled Yard Operations Framework
Entry Authorization
ERP verifies the credentials associated with each yard pass, granting or denying access based on schedule, shipment status, or compliance rules.
Staging Zone Allocation
Once a vehicle is cleared, the ERP can assign it to a designated yard slot or dock, streamlining inbound or outbound cargo handling.
Movement Control
As the vehicle moves through the facility, ERP logs all status updates via handhelds or checkpoints, tying each movement to the yard pass ID.
Asset Turnover Monitoring
ERP tracks time spent by each vehicle from gate-in to gate-out, identifying long dwell times and improving yard flow efficiency.
Documentation & Handover Sync
All handovers, such as gate clearance, loading confirmations, or seal verifications, are documented under the yard pass record in the ERP.
Conclusion
Yard Pass Generation in ERP logistics ensures secure and organized vehicle flow within high-traffic logistics hubs. By automating validation, tracking, and documentation, this process enhances access control, improves turnaround time, and supports compliance—making yard operations smarter and more accountable.