Tracking Number
A Tracking Number is a unique identifier assigned to each shipment in the ERP system, enabling real-time monitoring of the shipment’s progress throughout its journey. This number provides visibility into key shipment milestones, such as pickup, transit updates, and delivery confirmation. It is typically shared with customers through portals or notifications, allowing them to independently track the status of their goods. By linking each shipment to a unique tracking number, logistics providers can simplify operations, reduce customer queries, and ensure transparency.
How Tracking Number Works in Logistics?
When a shipment is booked in the ERP, a unique Tracking Number is automatically generated and linked to the job file. This number is then used to track the shipment’s movement from the moment it leaves the warehouse until it is delivered to the customer. As the shipment progresses through various stages (e.g., pickup, in-transit, customs clearance, delivery), updates are logged and associated with the Tracking Number. These updates are made available in real-time to both internal users and customers through the ERP system or customer-facing portals.
Transportation Flow Optimization in ERP
Dynamic Rate Application
ERP systems update the shipment’s progress in real-time using the Tracking Number, ensuring that each milestone and status change is recorded accurately, eliminating delays in information flow.
Real-Time Status Tracking
Tracking Numbers are linked to live data feeds, allowing customers and operations teams to receive up-to-date information on shipment locations, expected delivery times, and any exceptions.
Carrier Performance Management
The ERP tracks how well carriers perform relative to the Tracking Numbers assigned to their shipments, helping logistics managers identify carriers with the most reliable service for future shipments.
Cost Optimization
With accurate tracking information linked to each shipment, the ERP system helps optimize shipping routes, minimize delays, and ensure that customers are charged appropriately based on shipment progress and delivery timeliness.
Proactive Exception Management
If delays, route changes, or other issues arise, the ERP triggers alerts tied to the Tracking Number, allowing teams to quickly resolve problems and proactively notify customers.
Conclusion
Tracking numbers in ERP systems are essential for maintaining transparency and operational efficiency in logistics. They provide real-time monitoring, enhance customer communication, and ensure that shipments are delivered as promised, all while reducing manual tracking errors and operational blockages.