Audit Trail
Audit trail is a secure logging mechanism within ERP platforms like CargoWise that captures and records all user activities and system-generated events. It creates a chronological history of what changes were made, by whom, and when. In logistics, where accuracy, accountability, and regulatory compliance are critical, the audit trail ensures traceability across all operations and financial processes.
How Audit Trail Works in Logistics Systems?
Whenever a user edits shipment details, updates a document, approves a transaction, or triggers a system action, the audit trail captures that event in the background. It logs the user ID, timestamp, original data, new data, and the affected module. This information is stored securely and made available for internal reviews, audits, or external compliance checks. ERP administrators can filter these logs by date, user, or transaction type for investigation or reporting purposes.
Key Features of ERP Audit Trails
Real-Time Activity Logging
Captures every user interaction, system trigger, or module update instantly, without manual tracking.
Data Change History
Displays original and modified values for key fields, enabling full visibility into what was changed and why.
User And Role Identification
Links each event to a specific user account and assigned role, aiding accountability and policy enforcement.
Tamper-Proof Records
Logs are stored securely and cannot be altered by users, maintaining integrity for audits and legal use.
Benefits of Audit Trail in Logistics
Regulatory Compliance
Supports audit requirements for customs, tax authorities, and industry standards by offering verifiable records.
Improved Accountability
Encourages careful handling of data since every change is tracked and associated with the responsible user.
Faster Issue Resolution
Helps identify when and where an error occurred, allowing teams to quickly reverse or correct mistakes.
Operational Transparency
Provides managers and auditors with a full view of process history across shipments, billing, and documentation.
Conclusion
Audit trails are the backbone of trustworthy ERP systems in logistics. By documenting every action and change, platforms like CargoWise and other ERPs promote transparency, reduce risk, and support high standards of data governance, protecting your operations from human error and regulatory gaps.